How to QC Your Reps on KakoBuy — Complete Step-by-Step Guide
Master the art of QC on KakoBuy. Learn what to look for in QC photos, how to request specific shots, when to GL or RL, and how to avoid common QC mistakes.
KakoBuy Spreadsheet
May 4, 2026
What Is QC and Why It Matters
QC (Quality Control) is the process of inspecting your items before they ship from the KakoBuy warehouse. It's your last line of defense against defects, wrong items, or poor quality. Since you can't physically inspect items before ordering, QC photos are the next best thing — and KakoBuy provides them for free.
Skipping QC is one of the most common mistakes new W2C buyers make. Even from reputable sellers, items occasionally have defects, wrong colorways, or sizing issues. A thorough QC review takes 5-10 minutes and can save you from receiving a disappointing haul.
How to Request QC Photos on KakoBuy
After your item arrives at the KakoBuy warehouse, you'll receive a notification. Go to your order page and click "Request QC Photos." You can specify which angles you want — KakoBuy's QC team will photograph the item according to your instructions.
Standard QC Photo Requests
- Front view (full item)
- Back view
- Side profile (both sides)
- Close-up of logo/branding
- Tags and labels
- Sole/bottom (for shoes)
- Any specific detail you're concerned about
✅ Best Practice
Always compare QC photos to retail reference images. Use Google Images or StockX to find official product photos for comparison.
What to Look for in QC Photos — By Category
Shoes
- Toe box shape — should match retail silhouette
- Swoosh/logo placement and angle
- Stitching quality — no loose threads
- Sole pattern accuracy
- Heel counter stiffness
- Insole cushioning
Hoodies & Sweatshirts
- Embroidery quality — clean, no fraying
- Print accuracy — colors, font, placement
- Fabric weight — should feel substantial
- Zipper quality (if applicable)
- Tag placement and content
Jerseys
- Stitching vs. printed — confirm method
- Number and name font accuracy
- Patch placement and quality
- Fabric breathability
GL vs RL — Making the Decision
After reviewing QC photos, you have two options: GL (Green Light) to approve shipping, or RL (Red Light) to reject. Here's a framework for making the decision:
| Issue | Severity | Recommendation |
|---|---|---|
| Minor color variation | Low | GL — acceptable |
| Loose thread | Low | GL — easily fixed |
| Wrong colorway | High | RL — request replacement |
| Visible defect | High | RL — request replacement |
| Wrong size | Critical | RL — request replacement |
Common QC Mistakes to Avoid
New buyers often make these QC mistakes: approving items without comparing to retail references, not requesting enough angles, ignoring minor defects that become obvious in person, and rushing the QC process. Take your time — once you GL an item, it ships and you lose the ability to reject it.
Summary
QC is an essential skill for every W2C buyer. Always request QC photos, compare to retail references, and don't hesitate to RL items that don't meet your standards. KakoBuy's free QC service is one of its best features — use it every time.
